One of Europe’s leading IP firms is seeking a dynamic Formalities Coordinator to join their collegiate team. Based in central London, this superb opportunity should not be overlooked.
The Role
As a steadfast Formalities Coordinator, you will lead the European Patent Grant and Validation (EPG) Team within the Formalities Department. Reporting to the Formalities Manager and Head of IP Support, you’ll play a key role in coordinating workload, supervising and training team members, and ensuring high standards of service delivery to clients.
You’ll manage complex patent formalities processes and documentation, oversee validations across EPC states (including Unitary Patents), liaise with external suppliers, and support continuous process improvement.
Day-to-day duties include
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Coordinate and manage the EPG Team’s workload, priorities, and resource allocation
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Lead on training, supervision, and maintaining process documentation
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Prepare and review client correspondence and filings related to European patent grants and validations
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Liaise with clients, attorneys, and external translation/validation providers
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Monitor deadlines and ensure accuracy and compliance across all formalities work
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Support reporting and management information on team performance and workload
Skills you need
We want to hear from you if you have substantial experience with IP formalities, ideally with exposure to European grant and validation processes. You’ll combine deep technical understanding with great communication skills, attention to detail, and a collaborative mindset.
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Significant experience in patent formalities or a similar IP support role
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Proven ability to coordinate workload and mentor others
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Excellent organisational and communication skills
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Strong literacy, accuracy, and attention to detail
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Calm and efficient under pressure, with a flexible, “can-do” attitude
What’s on offer
If you’re an experienced IP professional who enjoys leading teams, managing complex processes, and working in a collaborative, high-performing environment, we’d love to hear from you. You can expect a competitive salary and bonus scheme, excellent career development, mentoring, and a genuine focus on wellbeing, diversity, and that elusive work-life balance.
To discover more about this excellent Formalities Coordinator opening and /or to discuss the market in general, please do get in touch with Tim Brown today on 0113 467 9798 or via: tim.brown@saccomann.com